We take your privacy and data security very seriously and you can find out more about how we do this in our privacy policies below.
Edwin Coe LLP (“We”, “Us” and “Our”) is committed to protecting and respecting your privacy.
This policy (together with our terms of use policy and any other documents referred to on it) sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws (the data controller is Edwin Coe LLP of 2 Stone Buildings, Lincoln’s Inn, London, WC2A 3TH (ICO Registration Number: Z9744124).
What information do we collect about you?
Information you give us. We may process information you have given us by filling in forms on our site www.edwincoegraduate.com (“our site”) or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to receive legal updates, search our site and when you report a problem with our site.
This information may include your name, address, e-mail address, phone number, interests, educational details and employment details.
Information we collect about you. With regard to each of your visits to our site we may automatically collect the following information:
Information we receive from other sources. We may process information about you received from your usage of any of the other websites we operate or the other services we provide. We may also receive information about you from the third parties we work closely with (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytical providers, search information providers and credit reference agencies).
Please avoid supplying us with any other person’s personal data, unless we have requested you to do so.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
1. Where it is necessary for our legitimate interests (or those of a third party) namely providing you with information that you request and with updates and marketing materials and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests.
2. Where you have given your consent and that consent has not subsequently been withdrawn by you.
We may also use your personal information in the following circumstances, which are likely to be rare:
3. Where we need to protect your interests (or someone’s interests).
4. Where it is needed in the public interest.
The information we collect about you may be used in the following ways,
Information you give us.
Information we collect about you. We will use this information:
Information we receive from other sources. We may use this information combined with information you give to us and information we collect about you for the purposed set out above (depending on the types of information we receive).
Disclosure of your information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006, where this is reasonably necessary, for the purposes set out in the policy.
We may share your information to third parties where this is reasonably necessary, for the purposes set out in the policy including:
We may disclose your personal information to third parties:
Transfer and storage of data
The personal information you provide to us may be transferred and stored outside of the European Economic Area (“EEA”) for the purposes of things such as carrying out administration, the fulfilment of your order, the processing of your payment details and the provision of support services. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Where any transfer is made to a country outside of the EEA and the European Commission has not made an adequacy decision in relation to the laws of that country we will ensure that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard data protection clauses adopted or approved by the European Commission or transfer to a US based recipient which is a member of the EU-US Privacy Shield self-certification arrangement or an equivalent regime.
Data Subject Rights
Under certain circumstances, the law permits that you have the right to:
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
Personal information that we process for any purposes will be kept for no longer than is necessary for the purposes for which it was collected.
It is not always possible to specify in advance the length of time your personal information will be retained. The retention of your personal data will be determined based on statutory authority, the nature of your relationship with the firm, the nature and sensitivity of the personal information, the purposes for which the information is being processed and whether there are other means to achieve those purposes.
Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The firm have in place procedures and a policy to deal with any potential data security breaches, data subjects and any applicable regulators will be notified where we are legally required to do so.
Third party websites
Our website includes external links to other websites, which may be operated by AAT or third parties. Clicking on these links may allow the collection or sharing of personal data about you in ways which may differ from the terms set out here. We are not responsible for the privacy policies, contents or practices of third party websites, and encourage you to read the privacy policies of every external website you visit from our website.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at
or write to us at, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
Edwin Coe LLP (“We”, “us” or “our”) is committed to protecting and respecting your privacy.
This privacy notice sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws, (the data controller is Edwin Coe LLP of 2 Stone Buildings, Lincoln’s Inn, London, WC2A 3TH (ICO Registration Number: Z9744124).
What information do we collect about you?
All client data will be held by us in our manual and automated filing systems.
This may include;
How is your personal information collected?
Your personal information may be collected directly from you during the process of setting you up as a client of ours or during the course of taking instructions from you or providing you with legal advice. We may also collect information from third parties including, background check agencies, credit reference agencies and other online sources.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
1. Where we need to perform the contract that we have entered into with you;
2. Where we need to comply with a legal obligation;
3. Where it is necessary for our legitimate interests (or those of a third party) namely to provide you with advice and assistance or in facilitating and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests;
4. Where you have given your consent and that consent has not subsequently been withdrawn by you.
We may also use your personal information in the following circumstances, which are likely to be rare:
5. Where we need to protect your interests (or someone’s interests).
6. Where it is needed in the public interest.
The situations where we will process your personal data are listed below:
Failure to provide personal information
Failure to provide certain information when requested may result in us being unable to perform both our legal obligations and our contractual duties to you, such as making payments to and on your behalf.
Sensitive Personal Information
We may also collect, store and use, exercise or defence of legal claims the below “special categories” of more sensitive personal information:
We will only process these ‘special categories of personal data’ in the following exceptional circumstances:
Disclosure of data
We may share your personal information with third parties, where this is reasonably necessary, for the purposes set out in the policy. Third parties may include other lawyers, advisers and expert witnesses (including barristers and foreign lawyers), third-party service providers (including contractors and agents), regulatory bodies (such as the SRA), law enforcement agencies and any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006. We may also disclose your personal information with other third parties, for example in the context of the possible sale or restructuring of the business.
Data may also be disclosed if we are under a duty to share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements from time to time; or to protect the rights, property, or safety of Edwin Coe LLP, our clients, or others. This includes exchanging information with other companies and organisation for the purposes of fraud protection and credit risk reduction.
Transfer and storage of data outside the EU
The personal information you provide to the Firm will be transferred and stored outside of the EEA for the purposes of carrying out administration and other functions necessary to provide our legal services to you. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Where any transfer is made to a third party supplier (for example to someone that we have outsourced an administrative function to or a provider of storage) outside of the EEA and the European Commission has not made an adequacy decision in relation to the laws of that country we will ensure that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard data protection clauses adopted or approved by the European Commission or transfer to a US based recipient which is a member of the EU-US Privacy Shield self-certification arrangement or an equivalent regime.
Where any transfer is made to another lawyer, adviser or expert witness outside of the EEA we will usually do this on the basis that the transfer is necessary for the performance of our contract with you.
Data Subject Rights
Under certain circumstances, you have the right to:
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your person data or request that we transfer a copy of your personal information to another party, please contact;
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
Our retention period is based on statutory authority and will be held for a minimum of five years, which may be extended dependant on the nature of your relationship with the firm. Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The firm have in place procedures and a policy to deal with any potential data security breaches, and data subjects and any applicable regulators will be notified where we are legally required to do so.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at
or write to us at, FAO of Risk and Compliance Officer, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
Edwin Coe LLP (“We”, “Us” or “Our”) is committed to protecting and respecting your privacy.
This privacy notice sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection laws, (the data controller is Edwin Coe LLP of 2 Stone Buildings, Lincoln’s Inn, London, WC2A 3TH (ICO Registration Number: Z9744124).
What information do we collect about you?
As a contact of Edwin Coe LLP your data will be held by the firm in its manual and automated filing systems.
This may include;
How is your personal information collected?
Your personal information may be collected directly from you by you providing us with a business card or other similar source of information about yourself, through our registration process, feedback forms or by corresponding with us by phone, email or otherwise.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
1. Where it is necessary for our legitimate interests (or those of a third party) namely providing you with updates and marketing materials and enabling the management of all matters relating to our business, but only where your interests and fundamental rights do not override those interests.
2. Where you have given your consent and that consent has not subsequently been withdrawn by you.
We may also use your personal information in the following circumstances, which are likely to be rare:
3. Where we need to protect your interests (or someone’s interests).
4. Where it is needed in the public interest.
The situations where we will process your personal data are listed below:
Disclosure of data
We may share your personal information with third parties (including business partners, suppliers and sub-contractors), regulatory bodies (for example the SRA) or any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006, where this is reasonably necessary, for the purposes set out in the policy.
We may disclose your personal information to third parties:
Transfer and storage of data outside the EU
The personal information you provide to us may be transferred and stored outside of the European Economic Area (“EEA”) for the purposes of things such as carrying out administration, the fulfilment of your order, the processing of your payment details and the provision of support services. Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential
Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Where any transfer is made to a country outside of the EEA and the European Commission has not made an adequacy decision in relation to the laws of that country we will ensure that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard data protection clauses adopted or approved by the European Commission or transfer to a US based recipient which is a member of the EU-US Privacy Shield self-certification arrangement or an equivalent regime.
Data Subject Rights
Under certain circumstances, you have the right to:
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your personal data or request that we transfer a copy of your personal information to another party, please contact;
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
We will generally hold your personal data for a minimum of two years or for as long as is necessary for the purposes for which it was collected thereafter or whenever you tell us you no longer want to remain on our contact list. Personal information may be retained for as long as necessary to comply with our legal obligation, or in order to protect yours or another person’s vital interest.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The firm have in place procedures and a policy to deal with any potential data security breaches, data subjects and any applicable regulators will be notified where we are legally required to do so.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at
or write to us at, FAO Head of Marketing, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
Edwin Coe Services Limited acts as the employer on behalf of the Firm Edwin Coe LLP to carry out all employment functions. In this notice we shall refer to both Edwin Coe Services Limited and Edwin Coe LLP together as “we”, “us” or “our” and to Edwin Coe LLP alone as the “Firm”.
This privacy notice sets out the basis for which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
For the purposes of the Data Protection laws both Edwin Coe Services Limited and the Edwin Coe LLP are data controllers for your personal data. It has been agreed between Edwin Coe Services Limited and Edwin Coe LLP that Edwin Coe LLP shall be responsible for providing this notice and all enquiries about the contents of this notice should be addressed to Edwin Coe LLP as set out below.
What information do we collect about you?
All personnel data will be held by the Firm in its manual and automated filing systems.
This may include;
How is your personal information collected?
Your personal information may be collected directly from you through the application and recruitment process or from an employment agency or background check provider. We may also collect information from third parties including former employers, background check agencies, credit reference agencies or other online sources.
We may also need to collect further personal information throughout the course of your employment for other job related activities or processes for example, sickness or medical records from your GP or a treating physician or occupational health advisor.
Purpose – how will we use your personal information?
We will only use your information when it is fair and lawful to do so. Most commonly, we will use your personal information in the following circumstances:
1.Where we need to perform the contract that we have entered into with you;
2.Where we need to comply with a legal obligation;
3.Where it is necessary for our legitimate interests (or those of a third party) namely facilitating and enabling the management of all matters relating to your employment contract and our business, but only where your interests and fundamental rights do not override those interests.
We may also use your personal information in the following circumstances, which are likely to be rare:
4. Where we need to protect your interests (or someone else’s interests)
5. Where it is needed in the public interest.
The situations in which we will process your personal data are listed below:
Failure to provide personal information
Failure to provide certain information when requested may result in us being unable to perform our contractual duties to you, such as paying salaries or it may prevent us from complying with our legal obligations, such as ensuring health and safety for our workers.
Sensitive Personal Information
We may also collect, store and use the below “special categories” of more sensitive personal information:
We will only process these ‘special categories of personal data’ in the following exceptional circumstances:
Disclosure of Data
We may share your personal information with third parties, where this is reasonably necessary, for the purposes set out in the policy. Third parties may include third-party service providers (including contractors and agents), regulatory bodies (for example the SRA) and any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
Your personal information may be processed by third parties for payroll, pension administration, benefits provision and administration and IT services. We may also disclose your personal information to other third parties, for example in the context of the possible sale or restructuring of the business or to obtain or maintain insurance coverage, to manage risks, to obtain professional advice or in connection with legal disputes.
Transfer and storage of data outside the EU
The personal information you provide to us may be transferred and stored outside of the EEA in the furtherance of the Firm’s business interests, including the administration and management of the employment relationship.
Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. Where any transfer is made to a country outside of the EEA and the European Commission has not made an adequacy decision in relation to the laws of that country we will ensure that appropriate safeguards are in place prior to any transfer of your data. Those safeguards are likely to consist of either the use of standard data protection clauses adopted or approved by the European Commission or transfer to a US based recipient which is a member of the EU-US Privacy Shield self-certification arrangement or an equivalent regime.
Third parties will only process your personal information on our instructions and in the agreement that the information is kept secure and confidential.
Data Subject Rights
Under certain circumstances, you have the right to:
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request erasure of your personal information, object to the processing of your person data or request that we transfer a copy of your personal information to another party, please contact;
No fee
These rights are available to you at no cost; however we may charge a reasonable fee where a request is deemed to be excessive or unfounded. In such circumstances, we may otherwise refuse to comply with the request.
How long is your personal data retained?
Our retention period is based on statutory authority and some of your data may be held for five to twelve or more years depending on the nature of your relationship with the Firm. The retention of your personal data will be determined in accordance with the nature and sensitivity of the personal information, the purposes for which the information is being processed and whether there are other means to achieve those purposes.
Further details of retention periods are available in our retention policy which is available on the intranet or on request from us.
We will only retain your personal information for as long as is necessary to fulfil the purposes we collected it for, including the fulfilment of any legal, accounting or reporting requirements.
Security
We understand the importance of protecting your privacy and we will ensure your data is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request. We also limit access to your personal information to those employees, contractors and other third parties who have a business need to know. This access will be granted on a confidential basis and processing of the information will only take place subject to our instruction.
The Firm have in place procedures and a policy to deal with any potential data security breaches, and data subjects and any applicable regulator will be notified where we are legally required to do so.
Complaints
If you consider that our processing of your personal information infringes the Data Protection laws, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
How to contact us
By email at
or write to us at, FAO. Risk and Compliance Officer, Edwin Coe LLP, 2 Stone Buildings, Lincoln’s Inn, London WC2A 3TH.
Revisions to our Privacy Policy
We reserve the right to revise this policy or any part of it from time to time and will provide you with a new policy notice where any substantial updates are made. We may also notify you through other means, about the processing of your information.
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to .
"As a trainee at Edwin Coe no day will be the same. Expect to be given responsibility at an early stage and to think on your feet."
"There is a lot more to training than standing in front of a photocopier. From very early on I was involved in client interviews and was responsible for managing a relatively heavy workload."
"I really appreciated the fact that the partners are keen to seek your thoughts on issues as this ensures that you make a meaningful contribution from day one."
"There truly is an 'open door' policy and asking questions, even to the most senior partners, is actively encouraged."
"By the end of your two years of training at Edwin Coe you will have received a very thorough and well rounded training in the law and feel well prepared for qualification."
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Edwin Coe
